When the pandemic hit, one of the biggest challenges dental practices faced wasn’t just treating patients—it was staying stocked with basic essentials. From gloves to gauze, supply chain issues turned routine orders into headaches. Here’s how to future-proof your inventory and keep your practice running, no matter what.

1. Identify Mission-Critical Supplies

Not every item in your stockroom is equally important. Create a tiered system:

• Tier 1: Critical to daily operations (gloves, masks, sterilization items)
• Tier 2: Useful but replaceable (some tools, auxiliary materials)
• Tier 3: Non-essentials (promotional items, infrequently used tools)

Prioritize ordering and storing Tier 1 in bulk.

2. Create a 30-Day Minimum Stock Buffer

Work with suppliers to ensure you always have at least 30 days’ worth of Tier 1 items. This buffer gives you flexibility when deliveries are delayed.

Pro tip: Set automated reminders when levels dip below the threshold.

3. Diversify Your Suppliers

Relying on one vendor for everything is risky. Build relationships with 2–3 backup suppliers for key categories, especially for PPE and disinfectants.

4. Keep a Digital Inventory System

Ditch the spreadsheet. Use inventory management software to:

• Track usage patterns
• Predict re-order timelines
• Get alerts for expiring products

It keeps your team proactive, not reactive.

5. Stay in the Loop with Industry News

Join professional groups and forums. Early warnings about backorders or regulatory changes can help you act fast.

And if your current supplier isn’t transparent or responsive during crises? Time to upgrade.